REGISTRATION AREA VOLUNTEERS (2+ PEOPLE) Before participants arrive Introduce yourself in person and perform radio check with staging area ropes volunteers (if radio is present) Introduce yourself to the group guides ensuring they know who is on the guide team Use the master schedule to determine which participants will be arriving for which registration time. Ensure they are at the correct registration time and check them off as they register Check them off the online participant waiver list if their name is there. In not, have them complete a participant waiver and bring it with them to staging Provide them with a wrist band and note that they can access their Fotaflo photos through the online login on the wristband Provide each participant with a name tag that is clearly visible Collect all droppable items from participants including phones, keys, coins, etc. For the first 1.5-2 hours, send participants to Staging as they arrive After about 2 hours, have participants come together in groups of 2-6 Radio staging to see if they are ready for next group People will come late (and early), but do your best to keep them in their designated groups. The goal is to move participants through the process efficiently and quickly a) If participants come too early, i.e. more than 45 minutes, ask them to return at their designated registration time b) Perform two time checks every hour by recording the arrival time of two participant
STAGING AREA VOLUNTEER (1 EVENT VOLUNTEER)
Ensure only people entering the Staging area are participants, OTE volunteers and staff. No family, friends, etc. Use Fotaflo to take a photo of every participant as they are geared up Manage GoPro use & charging Duties as assigned on-site by Over The Edge Staging Manager
GUIDES (2-5 PEOPLE) Assigned to lead participant groups through different stages of the event Registration to staging; brings groups of 2-6 to the staging area, returns to registration to wait for next group. Staging to Training (roof); brings groups of 2-6 to the roof, returns to staging to wait for next group ALL MEDIA PERSONNEL MUST HAVE A DESIGNATED NON-PROFIT VOLUNTEER WITH THEM AT ALL TIMES
LANDING ZONE (2 PEOPLE) Meet rappelers at ground exclusion zone to guide them back to Staging to remove gear; OR meet rappelers at ground exclusion zone to take off their gear, and run the gear back to the staging room
ROOF TOP SECURITY (1 PERSON) High level volunteer to be stationed at the last access point to the roof to ensure that only waiver volunteers and participants can access the roof. It is very important for this person be assertive and confident in stopping anyone trying to gain access to the roof that should not be there.
ROOF TOP RADIO PERSON (1 PERSON) Volunteer stationed on the roof to let announcer know who is rappelling, when they go over and what rope they are on (this can be facilitated via text or NPO radio) Organize participants away from the edge and ensure there is an order to who is next in line Communicate with the Announcer/MC who is going over and who is next OTE Techs will not be able to radio down to the announcer
FLOATER (1 PERSON) EXTRA, IF AVAILABLE, TO ASSIST OTHER STAFF